Position: Senate Deputy Archivist
Department: Historical Office
Reports to: Senate Archivist
Salary Range: $49,199 - $78,259
Contact: Human Resources,
Room SH-231B Hart Building
Deadline for Application: July 06, 2009
Application Instructions: Applications will NOT be accepted after 6:00
pm. Fax or hand deliver applications. Do NOT mail. No phone calls
please. E-mail your submission to [log in to unmask] Put the title
of the position you are applying for in the Subject of your e-mail. If
you do not reference the position you are applying for in the subject of
your e-mail, your information may not be forwarded for further
NATURE OF WORK
This is administrative work evaluating, transferring and retrieving
official records for the Historical Office of the Senate as dictated by
U.S.C. Title 44, Section 2118. Work includes assisting in ensuring
proper archiving of records in order to retrieve permanent records of
the Senate from the National Archives when requested.
* Assists the Senate Archivist in providing information and consultation
to members, Committees and Congressional Staff regarding the management,
disposition, and archiving of textual and electronic records.
* Evaluates the content of textual records and electronic recordkeeping
systems to arrange files in an organized manner consistent with archival
* Creates inventories and descriptive information for records according
to the National Archives practices and guidelines to facilitate
retrieval of information.
* Transfers records to the National Archives and Records Administration
for Senate staff to ensure compliance with applicable laws and Senate rules.
* Communicates purposes and procedures of archiving records to Senate
staff to facilitate an understanding of information and records retrieval.
* Responds to questions and requests; retrieves information from the
National Archives as requested by a Senate Office or Committee; ensures
timely retrieval of requested information.
* Maintains archival supplies for offices and committees.
* Performs other duties as assigned.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work is essentially sedentary but does require travel between offices
and the National Archives. Work also requires walking, standing,
bending, carrying items up to 25 pounds such as books, papers, small
* Work requires a Masters degree in Library Science with a focus on
archives management, or an advanced degree in Archives Administration or
American History, or a related degree, with three to five years
experience in the archival field; or an equivalent combination of
education and experience that provides the following knowledge, skills,
* Knowledge of principles and practices of archival administration.
Knowledge of identification, preservation, arrangement, description,
survey, and appraisal of records.
* Demonstrated knowledge of electronic records management and practices
and current digital preservation theory and practice.
* Ability to work independently and exercise independent judgment in
carrying out archival responsibilities.
* Ability to maintain confidentiality and exercise discretion.
* Demonstrated ability to utilize computers and related software packages.
* Ability to work well under pressure and time constraints.
* Ability to positively interact with members at all levels of the
organization, with tact and diplomacy.
* Ability to communicate effectively, both orally and in writing.
Demonstrated ability to be detail oriented.
* Knowledge of the Senate Legislative Process, including Committee
procedures, and American History preferred.
LICENSES, CERTIFICATION AND OTHER REQUIREMENTS
Certification by the Academy of Certified Archivists preferred.
OFFICE OF THE