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From: Karen Murphy [[log in to unmask]]
Sent: Tuesday, February 05, 2013 12:16 PM
To: Archives & Archivists (A&A) List
Subject: [archives] Internships: NYC Environmental Protection

The NYC DEP Archives is looking for archives graduate students to fill three paid internship positions for its ten week summer internship program.

Repository Description: The DEP Archives is responsible for historical records documenting the development and operation of New York City’s immense water supply and distribution system. Not only are these records historically important to engineering, science, and New York City, but they are also critical to the continuing operation of the NYC water supply system. This is a great opportunity to work with vitally important archival records and to gain real-world knowledge of managing records in local government.

Internship Descriptions:

1.      Archives Digitization Intern (Reduced-Size Drawings): The selected candidate will work with the Records and Archives Management team to create an item-level inventory of the Archive’s collection of reduced-size engineering and construction drawings. The selected candidate will also scan and upload the scan to the Bureau of Water Supply’s digital asset management software (providing immediate access to DEP engineers) and managing metadata for the digital objects.

2.      Archives Digitization Intern (Wide-Format Drawings): The selected candidate will work with the Records and Archives Management team to conduct a pilot project to digitize a segment of the Archive’s collection of wide-format engineering and construction drawings. Responsibilities will include scanning the wide format drawings, developing new and revising existing protocols, procedures and workflows, uploading documents to the Bureau of Water Supply’s digital asset management software (providing immediate access to DEP engineers) and managing metadata for the digital objects.

3.      Archival Processing Intern: The selected candidate will work with the Records and Archives Management team to inventory archival reports, publications, and textual records relating to the planning and construction of the New York City water supply. The selected collections have been partially inventoried and are heavily used, making the completion of these inventories a priority. Other responsibilities may include digitizing/copying collections, creating social media items based on historical photos, and conducting research for user requests.

Qualifications: Student must currently be enrolled at a college/university at the graduate level pursuing a degree in library science, archival studies, history, or a related field. Student must have at least a 2.5GPA (on a 4.0 scale)

Preferred Skills: Interest in local history, government or engineering. For digitization projects must be able to stand for long periods of time; previous experience digitizing archival materials a plus. For wide-format digitization internship candidate must have confidence to handle oversize & fragile drawings safely.

Selection Criteria: Strong written and verbal communication skills; excellent organizational and planning skills; effective interpersonal skills; proficient in full Microsoft Office suite of applications, particularly Excel; leadership skills; self-motivation; and ability to work well with minimal supervision;

Compensation: Interns will be paid $14.30 an hour; we are looking for a full-time commitment (Monday – Friday, 9 – 5). Internships are 10 weeks and run from the first week of June through Mid-August; interns must be able to commit for the full ten weeks. These dates include an orientation and a final presentation to the Commissioner.

Location: The Archives is located on the east side of midtown Manhattan.

To apply: In order to be eligible you must apply through the New York City website: http://www.nyc.gov/html/dep/html/job_opportunities/internships.shtml (Go to “search internships” and select “library sciences” as the category, we are internship listings “2013-1244-1246”). Please include cover letter and resume. The deadline for submissions is April 5th at 5pm. IMPORTANT: if you are interested in multiple internships you must apply to each one separately – you will only be considered for the positions for which you have submitted an application.

If you have any questions please contact [log in to unmask]


For more information about NYC Environmental Protection please visit our website at www.nyc.gov/dep or our Facebook page at www.facebook.com/nycwater.

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Karen Murphy
Archive Manager
NYC Environmental Protection
[log in to unmask]
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